GME : Incoming House Staff
Dear Incoming House Staff:
Welcome to Winthrop! Please help us to make your transition a flawless one by submitting the “Required Forms” and materials, as indicated below. In addition, please review the “Pertinent Information” regarding Orientation and other essential processes. If there are any questions, call the Office of Academic Affairs (OAA) at 516-663-2521.
NEW HIRE REQUIRED FORMS
A. ACADEMIC AFFAIRS FORMS
Please download, print out, complete and return the following forms to the Office of Academic Affairs by: Thurs., May 1st
Return the completed forms to:
Office of Academic Affairs
222 Station Plaza North, Suite 510
Mineola, NY 11501
B. DEPARTMENTAL FORMS
Please download, print out, complete and return the required forms listed below to the Human Resources Department, Employee Health Department, and Housing Department by the deadlines indicated.
1. PAYROLL PROCESSING FORMS/HUMAN RESOURCES - Deadline: Monday, April 14th
Return the completed Payroll forms to:
259 First Street
Mineola, NY 11501
If you have any questions concerning these forms, please call HR- Compensation at 516-663-2947.
All Staff: You will also need to provide original supporting documentation for the I-9 Form before commencing employment (no copies please!). Acceptable documentation is outlined on the second page of the I-9 Form provided in the New Hire Packet above. Documents can be brought to HR- Compensation M-F, 8:00am-4:00pm, Room 115 in the Professional Residence Building.
International Staff: Please be advised, per IRS regulations you will not be able to begin working until you are assigned a valid social security number. We ask that you put forth your best effort to arrive early in order to complete this requirement. If you encounter any issues contact HR-Compensation and the Office of Academic Affairs immediately.
2. EMPLOYEE HEALTH DEPARTMENT REQUIREMENTS/FORMS - Deadline: Friday, June 6th
Medical Clearance: All incoming house staff must have a Pre-Employment Drug Screen prior to scheduling the pre-employment physical exam. Information about the drug screen and Labcorp contact information was emailed to you previously. A pre-employment physical exam (medical clearance) must be done by the Employee Health Department (EHD) at Winthrop prior to starting work at Winthrop. Please contact the EHD at (516) 663-1310 after your Drug Screen has been completed and before June 6th to schedule your medical clearance physical. On the day of your physical, you must bring your immunization records or titers, and PPD testing results and/or Quantiferon Gold or TSpot results.
You must be medically cleared by EHD prior to Orientation. If you cannot make your pre-employment physical appointment prior to coming for Orientation, the above documentation must be sent to EHD by fax at 516-663-8472, or scan documents and email to email@example.com (Please indicate on forms: INCOMING HOUSE STAFF).
3. HOUSING DEPARTMENT INFORMATION/FORMS - Deadline: Tuesday, April 15th
Winthrop provides its house staff with subsidized housing in a number of apartment complexes and houses in close proximity to the hospital. Assignment of Winthrop housing is made by the Housing Coordinator, Jeanne Schiek, based on the individual housing needs of the residents, as indicated in the House Staff Housing Application form (below). If the Housing Coordinator determines that an individual resident’s housing needs cannot be accommodated in Winthrop housing, a live-off allowance may be offered to the resident in lieu of housing.
Please download, print out, review and complete the housing forms below only if you are in need of housing, and return to the Housing Coordinator by April 15th.
As per the Rules of Occupancy you will be required to obtain renter’s insurance for the specific unit assigned to you.
You may obtain renters insurance from the company of your choice or Winthrop University Hospital has an affiliation with an insurance company that you may use to get discounted rates see contact info below. You must provide our housing department proof of renters insurance within 10 days of your lease start date.
Insurance Agency of America
Please call our representative Robert Eck at 516-750-8722 for a rate quote or visit their website at
Please note that housing assignments cannot be made until both forms have been completed and returned to the Housing Coordinator. Residents may contact the Housing Coordinator after May 12th by phone (516-663-2036) or email (firstname.lastname@example.org) for information on housing assignments.
Return completed Housing forms to:
Jeanne Schiek, Housing Coordinator
260 First Street, Suite A1
Mineola, NY 11501
Day 1: Tuesday, June 24, 2014 8:00am to 4:00pm (registration is between 8:00am-9:00am) and
Day 2: Thursday, June 26, 2014 8:30am to 6:00pm
You are required to attend both Day 1 and Day 2 of Orientation, exceptions are only for emergencies. Business casual attire is appropriate.
Orientation will be held in the Dr. Martin Spatz Conference Center, located in the basement of Winthrop University Hospital at 259 First Street, Mineola, NY 11501. Parking is available in the Visitor’s Parking Garage by the Emergency Room Entrance.
Please bring your original medical school diploma (and translation if applicable) to Orientation. Academic Affairs representatives will collect diplomas during registration at Orientation and make an official copy for your Winthrop file. Please note: You may bring your diploma to Academic Affairs prior to Orientation between the hours of 8:30am - 4:30pm, Monday thru Friday.
Listed below are the dates, attendance requirements and registration information for ACLS, PALS and NRP. Attendance is mandatory for the programs listed even if you have a current ACLS or PALS card from another institution.
The only exception to this rule is if you are enrolling in a one year program* (Dental, IM prelim, Interventional Cardiology and Sleep Medicine), and you have a current ACLS certificate that will not expire until after you have completed your Winthrop program. In this case, you must notify Academic Affairs before April 17th so that your name can be removed from the registration list, and you must bring a copy of your ACLS certificate to Orientation to be copied for your file.
ACLS: Residents in the following training programs are required to become certified in ACLS upon entering their WUH training program and are required to maintain current certification throughout their training:
- Internal Medicine
- Interventional Cardiology
- Sleep Medicine
PALS: Residents in Pediatrics, Pediatric Endocrinology and Pediatric Pulmonology are required to become certified in PALS upon entering their WUH training program and are required to maintain current certification throughout their training.
NRP: Residents in Pediatrics and OB/GYN are also required to become certified in NRP upon entering their WUH training program and are required to maintain current certification throughout their training.
ACLS Registration: The ACLS training will consist of two parts: an online course which you will register for and take individually, and a 2 ½ hour practicum session in Winthrop’s Wellness Pavilion, 1300 Franklin Avenue, Suite ML-5, Garden City, NY 11530. The 2 ½ hour practicum will take place on June 25th, in either a morning or afternoon session, and will alternate with MIS training during the other part of the day.
If you are an incoming resident/fellow in one of the programs that is on the mandatory list, you will be contacted in May via email by the American Heart Association with instructions for registration, and you will be given your individual access key number to allow you to register for ACLS and access the online ACLS training materials. (Please be sure that your residency coordinator has your correct current email address; it may have to be updated from what was listed in the ERAS applications.) The schedule with the times for ACLS and MIS training sessions will be posted when available.
PALS Registration: Contact Veronica Napoli , the Pediatrics residency coordinator, at (516) 663-8443 before May 14th to register for PALS. She will advise you of the time to report for the program, and arrange for you to pick up the necessary materials for the course.
NRP Registration for Pediatrics Residents: Pediatrics residents, please contact Veronica Napoli, the Pediatrics residency coordinator, at (516) 663-8443 before May 14th to register for this course.
NRP Registration for OB/GYN Residents: OB/GYN residents, please contact Lorraine Friscia, the OB/GYN residency coordinator at (516) 663-8660 before May 14th to register for the NRP course.
ACLS: Wednesday, June 25th, 8:00 AM to 10:30 AM, or 10:30 AM to 1:00 PM, or 2:00 PM to 4:30 PM at the Winthrop Wellness Pavilion, 1300 Franklin Ave, Suite ML-5, Garden City, NY 11530
NRP: Wednesday, June 25th, 8:00 AM to 11:00 AM or 12:00PM to 3:00 PM, NICU 521 Conference Room
PALS: Friday, June 27th, 9:00 AM to 5:00PM, Dr. Martin Spatz Conference Center, Rooms B & C
Please note: In order to register for ACLS or PALS you must provide evidence (American Heart Association Card) that you have taken an American Heart Association BLS for Healthcare Provider course. If you have not yet taken BLS, the American Heart Association can provide a listing of when and where it is offered (www.americanheart.org). Winthrop also offers these courses as outlined below:
Winthrop will be holding the American Heart Association’s BLS for New Healthcare Provider classes on the following days at the Winthrop’s Wellness Pavilion:
Saturday April 12, 2014 9:00am to 2:00pm
Saturday May 10, 2014 9:00am to 2:00pm
Saturday June 14, 2014 9:00am to 2:00pm
Saturday June 21, 2014 9:00am to 2:00pm
These Winthrop BLS sessions are available on a pre-registration, first-come first-served basis. Please email: email@example.com or call: (516) 663-4455 for further information on these classes. BLS is at your expense.
As a courtesy to all incoming house staff, Winthrop Hospital will pay for all incoming ACLS, NRP and PALS classes. However, please understand that once you sign up for a class, a seat has been reserved for you, and therefore, if you do not attend, you will be charged the class fee.
C. MIS TRAINING
Your training session on Winthrop’s clinical computer system, including the Computerized Physician Order Entry (CPOE), will be integrated with your ACLS or PALS Training. The schedule for MIS training will be posted and emailed to you.
D. GTA Training
Listed below are the dates, times and location for the resident training session on the Gynecologic Teaching Associate Program. Attendance is mandatory for the following programs:
- Internal Medicine
- Obstetrics & Gynecology
Mon., June 23, 2014 6:15pm – 9:30pm, Winthrop Internal Medicine Associates, 222 Station Plaza N, suite 310, Mineola
Tues., June 24, 2014 6:15pm – 9:30pm, Winthrop Internal Medicine Associates, 222 Station Plaza N, suite 310, Mineola
Wed., June 25, 2014 6:15pm – 9:30pm, Winthrop Internal Medicine Associates, 222 Station Plaza N, suite 310, Mineola
Thurs., June 26, 2014 6:15pm – 9:30pm, Winthrop Internal Medicine Associates, 222 Station Plaza N, suite 310, Mineola
You will be assigned to attend one of the above sessions; the schedule will be emailed to you.
If you have not previously received your Winthrop contract, it will be sent to you under separate cover.
F. MEAL ALLOWANCE
House Staff are provided with complimentary meals up to a monetary cap as shown below in the hospital’s cafeteria or in the Lobby Café (when the cafeteria is closed). Any overages must be paid at the register at the time of purchase. Details on hours of operation are in your House Staff Manual, which is located on the Graduate Medical Education page of the Winthrop website.
To access directions to Winthrop and a hospital campus map: