GME : Incoming House Staff

April 2011

Dear Incoming House Staff:

Welcome to Winthrop! Please help us to make your transition a flawless one by submitting the “Required Forms” and materials, as indicated below. In addition, please review the “Pertinent Information” regarding Orientation and other essential processes. If there are any questions, call the Office of Academic Affairs (OAA) at 516-663-2521.

NEW HIRE REQUIRED FORMS - Deadline: Mon., May 2nd

A. ACADEMIC AFFAIRS’ FORMS

Please download, print out, complete and return the following forms to the Office of Academic Affairs by: Mon., May 2nd

• Legal History Questionnaire
• Stony Brook Appointment-Instructions Memo
• Stony Brook Demographics Form
• Stony Brook Oath Form
• MIS Invision System Access Form
• MIS Confidentiality Form
• IT Network Access form
• Verification of Medical School Form
• Credentialed Procedures Verification Form (This form applies only to individuals who have had previous GME training.)

Return the completed forms to:
Office of Academic Affairs
222 Station Plaza North, Suite 510
Mineola, NY 11501

B. DEPARTMENTAL FORMS

Please download, print out, complete and return the forms listed below to the Human Resources Department, Employee Health Department, and Housing Department by the deadlines indicated

1. PAYROLL PROCESSING FORMS/HUMAN RESOURCES - Deadline: Mon., May 2nd

• 2011 Payroll Direct Deposit Form
• 2011 Payroll Employee Supplemental Form
• 2011 Payroll Form I-9
• 2011 Payroll Form W-4
• 2011 Payroll Form EEO Self Identification
• 2011 Payroll Privacy Notice Acknowledgement
• 2011 Payroll Background Disclosure & Authorization Form

Return the completed Payroll forms to:
Kevin Ketterhagen, Human Resources
259 First Street
Mineola, NY 11501

If you have any questions concerning these forms, please call Kevin Ketterhagen, at 516-663-4914. You will also need to schedule an appointment with Kevin to bring in the additional required documentation (originals, no copies please!) before Monday, May 2nd . Kevin’s office is located in the Professional Residence Building.

2. EMPLOYEE HEALTH DEPARTMENT REQUIREMENTS/FORMS - Deadline: Weds, June 1st

Medical Clearance: All incoming house staff must have a physical clearance examination done by the Employee Health Department (EHD) at Winthrop prior to starting work at Winthrop. Please contact the EHD at (516) 663-2534 before June 1st to schedule your medical clearance physical. On the day of your physical, you must bring your immunization records or titers,and PPD testing results, with the form below.

• 2011 Employee Health Form

3. HOUSING DEPARTMENT INFORMATION/FORMS - Deadline: Friday, April 8th

Winthrop provides its house staff with subsidized housing in a number of apartment complexes and houses in close proximity to the hospital. Assignment of Winthrop housing is made by the Housing Coordinator, Jeanne Schiek, based on the individual housing needs of the residents, as indicated in the House Staff Housing Application form (below). If the Housing Coordinator determines that an individual resident’s housing needs cannot be accommodated in Winthrop housing, a live-off allowance may be offered to the resident in lieu of housing.

Please download, print out, review and complete the housing forms below, and return to the Housing Coordinator by April 8th.

• 2011 House Staff Housing Application
• 2011 Housing Rules of Occupancy (please keep a copy of this form for your reference)

Please note that housing assignments cannot be made until both forms have been completed and returned to the Housing Coordinator. Residents may contact the Housing Coordinator after May 2nd by phone (516-663-2036) or email (jschiek@winthrop.org) for information on housing assignments.

Return completed Housing forms to:
Jeanne Schiek, Housing Coordinator
Winthrop Housing Office
222 Station Plaza North, Suite 200
Mineola, NY 11501

PERTINENT INFORMATION

A. ORIENTATION

WEBPAGE UNDER CONSTRUCTION -- Please Check Back for Information and Forms

B. ACLS/PALS/NRP

Listed below are the dates, attendance requirements and registration information for ACLS, PALS and NRP. Attendance is mandatory for the programs listed even if you have a current ACLS or PALS card from another institution.

The only exception to this rule is if you are enrolling in a one year program* (IM prelim, Geriatrics, Sleep Medicine and Interventional Cardiology), and you have a current ACLS certificate that will not expire until after you have completed your Winthrop program. In this case, you must notify Academic Affairs before April 16th so that your name can be removed from the registration list, and you must bring a copy of your ACLS certificate to Orientation to be copied for your file.

ACLS: Residents in the following training programs are required to become certified in ACLS upon entering their WUH training program and are required to maintain current certification throughout their training:

PALS: Residents in Pediatrics, Pediatric Endocrinology and Pediatric Pulmonology are required to become certified in PALS upon entering their WUH training program and are required to maintain current certification throughout their training.

NRP: Residents in Pediatrics and OB/GYN are also required to become certified in NRP upon entering their WUH training program and are required to maintain current certification throughout their training.

REGISTRATION:

ACLS Registration: The ACLS training will consist of two parts: an online course which you will register for and take individually, and a half day practicum session in Winthrop’s Community Outreach Center. (The half day practicum will take place on June 29th, in either a morning or afternoon session, and will alternate with MIS training at the same location during the other part of the day.)

If you are an incoming resident/fellow in one of the programs that is on the mandatory list, you will be contacted in May via email by the American Heart Association with instructions for registration, and you will be given your individual access key number to allow you to register for ACLS and access the online ACLS training materials. (Please be sure that your residency coordinator has your correct current email address; it may have to be updated from what was listed in the ERAS applications.) The schedule with the times for ACLS and MIS training sessions will be posted at the Orientation webpage (in process) when available.

PALS Registration: Registration: Contact Veronica Napoli , the Pediatrics residency coordinator, at (516) 663-8443 before May 13th to register for PALS. She will advise you of the time to report for the program, and arrange for you to pick up the necessary materials for the course.

NRP Registration for Pediatrics Residents: Pediatrics residents, please contact Veronica Napoli, the Pediatrics residency coordinator, at (516) 663-8443 before May 13th to register for this course.

NRP Registration for OB/GYN Residents: OB/GYN residents, please contact Lorraine Friscia, the OB/GYN residency coordinator at (516) 663-8660 before May 13th to register for the NRP course.

SCHEDULES:

ACLS: Weds., June 29th, 8:00 AM to 12:00 PM, or 1:00 PM to 5:00 PM, Community Outreach Center
NRP: Fri., June 24th, 8:00 AM to 5:00 PM, Dr. Martin Spatz Conference Center
PALS: Weds, June 29th, 10:00 AM to 5:30 PM, Dr. Martin Spitz Conference Center

Please note: In order to register for ACLS or PALS you must provide evidence (American Heart Association Card) that you have taken an American Heart Association BLS for Healthcare Provider course. If you have not yet taken BLS, the American Heart Association can provide a listing of when and where it is offered (www.americanheart.org). Winthrop also offers these courses as outlined below:

Winthrop will be holding the American Heart Association’s BLS for New Healthcare Provider classes on the following days at the Community Outreach Center:

Sat., June 4th, 9:00 AM to 2:00 PM
Weds, June 22nd, 6:00 PM to 11:00 PM
Sat., June 25th, 9:00 AM to 2:00 PM

These Winthrop BLS sessions are available on a pre-registration, first-come first-served basis. You may call the Community Training Center at (516) 663-4455 for further information on these classes. BLS is at your expense.

As a courtesy to all incoming house staff, Winthrop Hospital will pay for all incoming ACLS, NRP and PALS classes. However, please understand that once you sign up for a class, a seat has been reserved for you, and therefore, if you do not attend, you will be charged the class fee.

C. MIS TRAINING

Your training session on Winthrop’s clinical computer system, including the Computerized Physician Order Entry (CPOE), will be integrated with your ACLS or PALS Training. The schedule for MIS training will be posted at the Orientation website (under construction – please check back for details).

D. CONTRACT

If you have not previously received your Winthrop contract, it will be sent to you under separate cover.

E. MEAL ALLOWANCE

House Staff are provided with complimentary meals up to a monetary cap as shown below in the hospital’s cafeteria or in the Lobby Café (when the cafeteria is closed). Any overages must be paid at the register at the time of purchase. Details on hours of operation are in your House Staff Manual, which is located on the Graduate Medical Education page of the Winthrop website.

Breakfast $3.75
Lunch $5.00
Dinner $5.00

To access directions to Winthrop and a hospital campus map: